INTERNATIONAL CLASS I 2018
ACCOUNTABILITY
REPORT
Reported
by:
UKM ENGLISH CLUB
LIA SCHOOL OF FOREIGN LANGUAGES
Jl.
Lingkar Utara, Pandean Sari IV/8 Condongcatur, Depok, Sleman, Yogyakarta
Telp.
(0274) 884800, 889009
2018
CHAPTER 1
PERFORMANCE REPORT
1.1
Introduction
1.1.1
Name and Theme of the Program
International Class I 2018 was an event that aimed to improve
speaking skills by involving the students of STBA LIA Yogyakarta in a sharing
session with two foreigners namely Ali
Abdulraoof Taha AlMaktari from Yemeni and
Toby Phillips from UK. This year International Class was held on Saturday, 12th May 2018 at 10:00 a.m. to 11:00 a.m. in Room 318
and 312-313 with the theme “Culture”.
We arranged and managed this event by
providing many activities which were fun and could improve speaking skills like
having conversation sessions with the foreigners and playing a game. In
addition, the members of English Club of STBA LIA learned more about the culture
of other country and Indonesia which related to the theme of the International
Class 2018.
1.1.2
Time and Venue of the
Program
Day, Date :
Saturday, 12th May 2018
Time : 10 a.m. – 11 a.m.
Place :
Room
318 and 312-313 STBA LIA Yogyakarta
1.1.3
Structure of Committee
In conducting this event, the committee of International Class
2018 were:
|
Role
|
Name
|
Student
Number
|
|
Chairperson
|
|
|
|
Secretary
|
Lulu Aundhia Allam
|
|
|
Treasurer
|
|
|
|
Program
|
|
|
|
Refreshment
|
|
|
|
Documentation
|
|
|
|
Public Relation
|
All of EC Officers
|
|
|
LO
|
|
|
|
MC
|
|
|
1.1.4
Participants
The target of the participants was 30
students, the students who registered to the event were 30, and the participants
who attended of International Class I 2018 were:
|
NO.
|
Name
|
Student Number
|
|
1
|
| |
|
2
|
|
|
|
3
|
|
|
|
4
|
|
|
|
5
|
|
|
|
6
|
|
|
|
7
|
|
|
|
8
|
|
|
|
9
|
|
|
|
10
|
|
|
|
11
|
|
|
|
12
|
|
|
|
13
|
|
|
|
14
|
|
|
|
15
|
|
|
|
16
|
|
|
|
17
|
|
|
|
18
|
|
|
1.1
Evaluation
1.1.2
General Evaluation of the Event
Overall, there were some obstacles
such as the difficulties in finding the foreigners, meals for the participants,
and the committee was lack of communication. This event was the first time in
UKM English Club so on the day of the event, the committee didn’t have too much
time to prepare.
However, despite
all the difficulties, the event ran well following the rundown. Moreover, all
participants were really active in all agenda, such as asking the foreigners a
few questions and giving responses when the foreigners asked them a question.
All participants also followed the event well.
Next year, it is better to prepare
all things well and to find the foreigners earlier. Another suggestion is to improve
the teamwork, so the event will run smoothly. The chairperson for this event
should be responsible and have a good teamwork with other committee.
1.1.3
Evaluation of Each Division
Specifically,
there were some evaluations from each division of International Class 2018:
Chairperson
-
Strength :
·
The chairperson came on time
-
Weaknesses :
·
Some details of the job descriptions of the
divisions were missing and these made the committee a little bit confused
·
The chairperson didn’t have a good
teamwork with all the committee
·
The chairperson were not responsive in
solving all the problems in some divisions
-
Suggestions :
·
The next chairperson should be calmer in
facing problems so it will be easier in solving them
·
The next chairperson should give more detailed and clear job
descriptions to each division so there will be no confusing situation in a
division
·
The next chairperson should be more responsible for the event and
able to solve the problem in each division
Secretary
-
Strength :
·
The secretary made proposals and letters on time
-
Weaknesses :
·
Proposals had many revisions
·
The secretary was little late to give a letter for foreigners
-
Suggestions :
·
The secretary should re-check every
letter before printing
·
The secretary should more cooperative
with other committee
·
The secretary should be on time to give
a letter for the foreigners
·
The secretary should consult the advisor
of UKM English Club earlier
Treasurer
-
Strength :
·
The treasurer made easy for others to
take over by keeping clear records
-
Weakness :
·
The treasurer didn’t participate
maximally to the event
-
Suggestions :
·
The treasurer should participate more in
the event
·
The treasurer should keep the receipt
well
PIC
of Program
-
Strengths :
·
The PIC of program held the event successfully
·
The PIC of program could find the foreigners
-
Weakness :
·
The PIC of program had less communication with other members
-
Suggestion :
·
The next PIC of program should be better in the next event of
academic division
·
The next PIC of program should have a good communication with other members
PIC of Refreshment
-
Strengths :
·
The PIC of refreshment had a good teamwork
·
The PIC of refreshment had done the job
description well
-
Weakness :
·
The PIC of refreshment was late to come to the event
-
Suggestion :
·
The PIC of refreshment should be better in the next event
PIC of Public Relation
-
Strengths :
·
The PIC of public relation did good
coordination
·
The PIC of public relation could get many
participants
-
Weakness :
·
Some participants cancel to follow the event before D-Day, also on
D-Day
-
Suggestions :
·
The public relation should broadcast everything before D-Day
·
The public relation should be on time to broadcast to the
participants
PIC
of Documentation
-
Strength :
·
The PIC of documentation did good documentations result
-
Weaknesses :
·
The PIC of documentation didn’t make video documentation
-
Suggestion :
·
The PIC of documentation should make the short video documentation
MC
-
Strength :
·
The MC could live the event on D-Day even though didn’t have some
briefing from the program division
-
Weakness :
·
The MC couldn’t live the event maximally because of lack of preparation
-
Suggestion :
·
The MC should prepare everything before D-Day, so that the event
can run well
CHAPTER 2
FINANCIAL REPORT
According to the proposal we submitted on Tuesday, 24th April 2018, we proposed the budget for International
Class
as much as Rp 420,000
from student fund and Rp 280,000 from member dues, so the total budget was Rp
700,000. We
spent as much as Rp 546,650 and the balance is
Rp 153,350. The
revenue was from student fund and member dues.
The
details of the revenue and expenses are in the table below:
|
|
Item
|
Debit
|
Credit
|
Balance
|
|
Revenue
|
Student Fund
|
Rp 420,000
|
|
|
|
Member Dues
|
Rp
280,000
|
|
|
|
|
Expenses
|
Secretary
|
|
Rp 31,000
|
|
|
Program
|
|
Rp 12,400
|
|
|
|
Refreshment
|
|
Rp 197,250
|
|
|
|
|
Pubdoc
|
|
Rp 6,000
|
|
|
|
Fee for Native Speaker
|
|
Rp 300,000
|
|
|
Total
|
Rp 700,000
|
Rp 546,650
|
Rp 153,350
|
|
The
financial report of International Class 2018 was in the table below:
|
Date
|
Item
|
Details
|
Debit
|
Credit
|
Balance
|
Ref
|
|
|
20-Apr-18
|
Member Dues
|
|
Rp 280,000
|
|
|
|
|
|
20-Apr-18
|
Secretary
|
Print
|
|
Rp 6,000
|
Rp 274,000
|
Ref1
|
|
|
24-Apr-18
|
Secretary
|
Print
|
|
Rp 7,000
|
Rp 267,000
|
Ref2
|
|
|
30-Apr-18
|
Student Fund
|
|
Rp 420,000
|
|
Rp 687,000
|
|
|
|
2-May-18
|
Program
|
Print
|
|
Rp 5,400
|
Rp 681,600
|
Ref3
|
|
|
3-May-18
|
Refreshment
|
Snacks
|
|
Rp 36,250
|
Rp 645,350
|
Ref4
|
|
|
11-May-18
|
Documentation
|
Print Certificate
|
|
Rp 6,000
|
Rp 639,350
|
Ref5
|
|
|
11-May-18
|
Refreshment
|
Box
|
|
Rp 20,000
|
Rp 619,350
|
Ref6
|
|
|
11-May-18
|
Refreshment
|
Food
|
|
Rp 32,000
|
Rp 587,350
|
Ref7
|
|
|
11-May-18
|
Refreshment
|
Food
|
|
Rp 86,500
|
Rp 500,850
|
Ref8
|
|
|
12-May-18
|
Refreshment
|
Box + Aqua
|
|
Rp 22,500
|
Rp 478,350
|
Ref9
|
|
|
12-May-18
|
Program
|
Map
|
|
Rp 7,000
|
Rp 471,350
|
Ref10
|
|
|
12-May-18
|
|
Native Speaker’s Fee
|
|
Rp 300,000
|
Rp 171,350
|
Ref11
|
|
|
4-Dec-18
|
Secretary
|
Print + Bind LPJ
|
|
Rp 18,000
|
Rp 153,350
|
Ref12
|
|
|
|
Total
|
|
Rp 700,000
|
Rp 546,650
|
Rp 153,350
|
|
CHAPTER 3
CLOSING
Speaking with foreigners,
especially the English native speakers can improve our skills in speaking
English significantly. However, many of us experience difficulties when they arre
speaking face to face with foreigners.
We hope that after participating in
the International Class, the participants can improve their speaking skills and
have effort to be more confident and excited to speak with the foreigners from
other countries. We are also welcomed any criticism and suggestions to develop
this event to be better for the next period.
We thank the committee who have worked well with all
the efforts and spirit in the execution of International Class 2018. We also
would like to thank STBA LIA who supported the activities. We hope all
activities during International Class can give positive effects for the new
members of English Club and encourage them to be more active.
APPROVAL SHEET
Reported
by,
A
Chairperson
of International
Class 2018
Acknowledged
by,
|
B
President of BEM
|
|
|
C
Advisor of
UKM English Club
|
|
|||
|
|
|
|
||||
|
|
|
||||||
|
|
|
|
|||||
APPENDICES
-
Appendix 1 : Documentation of
Event
-
Appendix 2 : Receipt
Appendix
1. Documentation of the event
The
participants and the native speaker
The
committee and the native speaker
Appendix
2. Receipts
Secretary
Program
Documentation
Refreshment
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